Business Central Pricing
This guide aims to provide a clear understanding of how the cost of Microsoft Dynamics 365 Business Central is calculated, covering key aspects such as User Licenses, Implementation Costs, Ongoing Expenses, Microsoft Integrations, and Additional Fees. By fully exploring these components, businesses can accurately estimate their financial investment and maximize the value of Business Central within their operations.
How Much Does Microsoft Dynamics 365 Business Central Cost?
The cost of Business Central varies depending on factors such as organizational size, required functionalities, and integration needs. On average, monthly subscription fees range from $70 to $100 per user, while implementation costs typically fall between $40,000 and $100,000 or more. A detailed breakdown of pricing components is crucial to understanding the total investment, including potential hidden fees, to plan effectively for a successful Business Central implementation.
Microsoft Dynamics 365 Business Central is an all-in-one ERP solution tailored to the needs of small to medium-sized businesses.
Business Central is designed to handle core business functions like finance, supply chain management, manufacturing, and project operations. One of its greatest strengths is its flexibility — it integrates with it’s sister products such as Dynamics 365 Sales, Customer Service, Field Service, to create a full suite of capabilities. By combining these modules, businesses gain access to everything they need to support their unique operations, whether they require a full suite or only targeted functionality.
The Business Central price will depend on factors like the number of users, the required functionality, and any customizations or integrations. There are four Business Central license types:
Two important notes: #1 all users must be either Essentials or Premium, you cannot mix them. #2 licenses are named user licenses, with the exception of device licenses (each person needs their own license).
This adaptability is excellent news—it ensures that Business Central is both scalable and cost-effective. However, it also means that Microsoft Dynamics 365 Business Central pricing can vary significantly. Read on to explore the key cost factors and learn how to avoid hidden fees that might impact your D365 pricing estimate.
Microsoft Dynamics 365 Business Central follows a software-as-a-service (SaaS) pricing model, where businesses pay a monthly fee per user license. One of the most effective ways to optimize your Business Central price is to align each user’s role with the appropriate license type. Licenses are structured to reflect varying levels of access and functionality, ensuring flexibility for businesses of all sizes.
The Essentials license includes eight core feature categories designed to streamline resource management across various teams, such as sales, accounting, and operations. With a comprehensive and surprisingly deep feature set, it’s the perfect choice for mid-sized businesses seeking advanced tools to manage their day-to-day operations efficiently.
At CAD $95.00 USD $70.00 per user per month, Business Central Essentials licenses are an affordable option for small to medium-sized businesses looking for essential ERP capabilities.
At CAD $135.70 USD $100.00 per user per month, Business Central Premium licenses contain all of the features within Essentials as well as manufacturing and service management capabilities.
At CAD $10.90 USD $8.00 per user per month, this is the most affordable license option, ideal for light users or those who only need minimal interaction with the system.
At CAD $54.30 USD $40.00 per device per month, the device license is ideal for businesses where employees share workstations or devices to perform tasks.
* Only certain use cases are eligible for device licenses (contact us for more information)
You can manage your monthly subscription costs by assigning full user licenses only to employees who require complete access to the software, while providing Team Member licenses to those with more limited access needs.
Note: Business Central license prices are per user per month on a 1-year contract. You can read even more about the differences between Business Central Essentials vs Premium licenses in our in-depth article.
Have a Question About Business Central License Pricing?
Microsoft Dynamics 365 Business Central is a powerful and flexible solution designed to align with your unique business processes. To fully leverage its capabilities, partnering with an experienced implementation expert is essential to tailor the software to your needs and maximize your return on investment.
A typical Business Central implementation involves system setup and configuration, data migration, and user training. These components, along with the expertise of your chosen Microsoft partner, play a significant role in determining the overall implementation cost.
Here at Sabre Limited, we implement with fixed-fee pricing, which is not too common. Instead of billing on time and material, we have fixed-fee packages for different types of manufacturing.
Typically, the pricing for a Business Central implementation (with Sabre Limited) starts at $30,000 and can go beyond $100,000, depending on the add-ons and customizations you need. Below, you can see a full breakdown on Business Central pricing for implementation, specifically for your mode of manufacturing.
Our years of experience in Engineer-to-Order means you can trust us to understand your business, and focus on your needs without the struggle of explaining your processes to consultants who don’t “get it.”
Starting at CAD $52,500.00 USD $42,000.00
Production manufacturing involves producing to customer demand, and makes extensive use of the production manufacturing, MRP, build-to-order, and purchasing capabilities of Dynamics 365 manufacturing.
Starting at CAD $43,800.00 USD $35,000.00
The classic Job Shop is a small manufacturing company with a collection of equipment that they “outsource” to their customers. Job Shops are usually subcontractors to larger producers, who bid on quotes.
Starting at CAD $36,300.00 USD $29,000.00
A Project Manufacturer operates between Engineer-to-Order and Traditional manufacturing. While it involves in-house production, like ETO, product design occurs during or after the sale and is typically a one-time process.
Starting at CAD $55,000.00 USD $44,000.00
The Microsoft Dynamics 365 pricing model for Business Central operates on a monthly subscription basis, ensuring that you can scale your ERP solution to fit your unique needs. While Dynamics 365 costs may evolve over time, price increases reflect continuous improvements to the platform, including two major updates annually for cloud customers and one for on-premises users. These updates ensure that Business Central remains a cutting-edge solution for managing your business operations.
Your Business Central price covers more than just access to the software. It also includes several valuable services and resources, such as:
When evaluating the cost of Dynamics 365 Business Central, it’s important to consider the range of integration options available. While Business Central is a powerful standalone solution, its capabilities are significantly enhanced through integrations. Leveraging these integration opportunities allows businesses to unlock the full potential of their tech ecosystems. Many users operate within the Microsoft environment, benefiting from seamless connections to other Microsoft products. Additionally, third-party integrations provide further functionality to tailor Business Central to specific needs. Effectively utilizing these integrations can greatly improve the efficiency and effectiveness of your operations.
Dynamics 365 offers seamless integration across its applications, enhancing collaboration and efficiency. With Business Central, you can connect to:
These integrations provide a unified platform that connects various aspects of your business, enabling seamless collaboration, improved data sharing, and streamlined workflows across sales, customer service, and field operations.
Previously known as Office 365, Microsoft 365 is a comprehensive suite of productivity tools widely adopted by organizations. Integrating it with Business Central provides access to powerful tools, including:
Microsoft’s Power Platform enhances Business Central with advanced business intelligence, automation, and artificial intelligence tools. Included with Essential and Premium licenses, these tools unlock additional capabilities using your existing data:
Microsoft partners with software providers and implementation experts to deliver custom integrations that add unique functionalities to Business Central. Some of the popular third-party connectors that we recommend include:
Additional integrations are available through AppSource, Microsoft’s curated library of third-party solutions, offering diverse options to meet your unique manufacturing needs.
The Microsoft AI Cloud Partner Program, formerly known as the Microsoft Partner Network, connects businesses with trusted implementation specialists who are experts in Dynamics 365 pricing, deployment, training, and support. These partners play a critical role in helping organizations optimize their Business Central price by ensuring a smooth and successful implementation tailored to their specific needs.
At Sabre Limited, we specialize in manufacturing solutions and are proud to be among the top Business Central manufacturing partners in North America. Our approach is unique: we offer fixed-fee pricing to eliminate unexpected costs, and we are fully committed to prioritizing our clients’ needs. With over 25 years of ERP implementation experience and a focus on long-term customer success, we deliver solutions that are tailored, scalable, and cost-effective.
By partnering with Sabre Limited, you gain a dedicated team that understands the intricacies of Dynamics 365 costs and works with you to achieve the best results at the right price. Discover how Microsoft Dynamics manufacturing can simplify and enhance your operations.
Schedule your free consultation with Rob Jolliffe
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