The terms Print MIS (Management Information System) and ERP (Enterprise Resource Planning) are frequently used in manufacturing and print manufacturing industries. Whether you’re a label printer, flexible packaging manufacturer, or a make-to-stock manufacturer, your business likely relies on either an ERP or Print MIS system.
But what’s the difference between them? And more importantly, which one is right for your print business?
If you’re a print manufacturer looking to upgrade from basic accounting software like QuickBooks, understanding the differences between Print MIS vs ERP is crucial. Let’s break it down.
You may also want to read my article on QuickBooks to Dynamics 365 Business Central migration.
Key Differences Between Print MIS vs ERP Systems
Modern Print MIS and ERP software are designed to automate manual tasks, enhance data management, reduce inefficiencies, and improve decision-making—all while increasing profitability. Both systems centralize business data and offer tools to streamline the back end of your print shop. However, they serve different purposes, come with unique features, integrate in distinct ways, and ultimately deliver varied outcomes.
Choosing the right system requires a clear understanding of these differences, and in this guide, we’ll provide all the insights you need to make an informed decision.
What is a Print MIS?
A Print MIS (Management Information System) is a specialized software solution built specifically for the printing industry to manage and optimize daily operations. It helps businesses track job estimates, production schedules, inventory, and print-specific workflows, providing greater visibility and control over print production.
While a Print MIS enhances efficiency by organizing and automating key processes, it does not fully integrate with broader business functions like accounting, supply chain management, or financial reporting. For companies looking for a more comprehensive solution, integrating a Print ERP may be the best option to connect all aspects of their business into one unified system.
What is an ERP System?
An ERP (Enterprise Resource Planning) system is a comprehensive business management solution that integrates finance, inventory, production, customer relationship management (CRM), and other core functions into a single, unified platform. It enables businesses to streamline operations, improve efficiency, and access real-time data for better decision-making.
By eliminating disconnected systems and manual processes, an ERP system ensures seamless communication between departments, enhances accuracy, and provides full visibility across the entire organization—helping businesses optimize workflows and scale efficiently.
Print MIS vs ERP (A Side-by-Side Comparison)
The difference between a Print MIS and an ERP system can be a bit nuanced, but it mainly lies in their scope and functionality. Here’s a breakdown of the key differences:
| Aspect | Print MIS | ERP System |
|---|---|---|
| Purpose | Manages print-specific processes and workflows | Integrates and automates core business functions |
| Scope | Focused on job estimating, scheduling, and production | Covers finance, inventory, production, HR, and more |
| Industry Focus | Exclusively tailored for the print industry | Industry-agnostic, customizable for multiple industries |
| Functionality | Limited integration with accounting software | Fully integrates financials, CRM, and supply chain |
| Integration | Automates print-related processes | Automates and streamlines entire business operations |
| Best For | Small to mid-sized print shops needing job tracking | Print manufacturers seeking full operational control |
This table highlights the core differences between Print MIS vs ERP systems, illustrating how each is designed to meet the specific needs of different business environments. Print MIS are highly specialized for the print industry, optimizing processes and workflows within that sector.
In contrast, ERP systems offer more generalized solutions that can be tailored to multiple industries, providing comprehensive management capabilities across various business functions.
Where Does Print ERP Fit In?
If Print MIS specializes in print job tracking and ERP handles broad business processes, where does Print ERP come into play?
A Print ERP system like PrintVis (built on Microsoft Dynamics 365 Business Central) combines Print MIS capabilities with full ERP functionality. This means businesses get both print-specific features and enterprise-level business management in a single system.
How PrintVis Bridges the Gap Between MIS and ERP
Unlike traditional Print MIS software, PrintVis:
✅ Seamlessly integrates with Microsoft Dynamics 365 Business Central
✅ Manages print jobs AND financials in one system
✅ Provides full ERP functionality while maintaining print-specific workflows
✅ Eliminates the need for separate Print MIS and accounting software
Print ERP (PrintVis) vs Traditional Print MIS
| Feature | Traditional Print MIS | Print ERP (PrintVis) |
|---|---|---|
| Print-Specific Features | ✅ Yes | ✅ Yes |
| Financial & Accounting Integration | ❌ Limited | ✅ Fully integrated |
| Business-Wide Automation | ❌ No | ✅ Yes |
| Scalability for Growth | ❌ Limited | ✅ Scalable with Microsoft Dynamics |
| Cloud-Based Access | ❌ Rare | ✅ Yes |
With PrintVis, print manufacturers no longer need to struggle with disconnected systems—they can manage estimating, scheduling, financials, and CRM all in one place.
Take a look at our in-depth PrintVis Pricing Guide.
Why You Need Both MIS and ERP to Drive Growth in Your Print Shop
Understanding the distinct roles of Print MIS and ERP software is key to optimizing your print business. While a Print MIS manages the flow of information and operational data, an ERP system focuses on planning and automating business processes. When combined, these two technologies form a powerful end-to-end solution that enables sustained growth and efficiency in your print shop. And that’s exactly what the right print shop management software should do!
A modern print management system integrates core ERP capabilities with industry-specific MIS features, connecting every aspect of your print production and business operations in a single platform. With a unified database, you gain complete visibility and control—allowing you to streamline workflows, reduce errors, and make data-driven decisions.
When choosing the right print management technology, several factors come into play—your business model, goals, team capabilities, and budget. These solutions vary in size, complexity, and deployment options, from on-premise to cloud-based systems. To make the best decision, consider scalability, user experience, training needs, and support options.
Should You Choose Print MIS, ERP, or Print ERP?
- Use a Print MIS if you only need basic job estimating, scheduling, and production tracking.
- Choose an ERP system if you require a fully integrated solution that manages finance, inventory, and customer data across multiple departments.
- Go with a Print ERP like PrintVis if you need both ERP and print-specific MIS features, without the hassle of managing multiple disconnected systems.
If you’re serious about optimizing your print manufacturing business, Print ERP is the best long-term solution.
PrintVis: A Microsoft-Certified Print MIS and ERP Solution
At Sabre Limited, we believe that technology should empower users—removing traditional barriers to software adoption and fostering continuous learning. That’s why we partner with PrintVis, an all-in-one Print MIS and ERP solution designed specifically for the print industry.
PrintVis combines powerful print-specific MIS functionality with Microsoft Dynamics 365 Business Central, a trusted cloud-based ERP system built to enhance efficiency, flexibility, and growth. This seamless integration connects all areas of your print business—from sales and estimating to production, subcontractor management, and shipping—helping you solve challenges and optimize operations.
FAQs: MIS vs ERP Systems
1. Is an MIS system the same as an ERP system?
No, a Management Information System (MIS) focuses primarily on data collection, reporting, and analysis, while an ERP system integrates finance, supply chain, and production operations to optimize business-wide efficiency.
2. Can an ERP system replace a Print MIS?
A Print ERP like PrintVis can replace both a Print MIS and a separate accounting system, offering an all-in-one solution that includes estimating, scheduling, production, and financial management.
3. What is the best ERP system for print manufacturing?
PrintVis, built on Microsoft Dynamics 365 Business Central, is one of the best Print ERP solutions because it combines print-specific features with full ERP capabilities.
Final Thoughts: Print MIS vs ERP – Which One Should You Choose?
- Print MIS systems are useful for estimating and scheduling but lack full business management capabilities.
- ERP systems provide a comprehensive business-wide solution but may not include print-specific features.
- Print ERP solutions like PrintVis combine the best of both worlds—offering print-specific functionality alongside full ERP capabilities.
Rather than forcing a traditional ERP to fit the print industry or struggling with limited Print MIS systems, a Print ERP like PrintVis is the most efficient and scalable solution for print manufacturers.
While many Print MIS are still missing some of the accounting features, many ERPs are not fully capable of handling print jobs. That being said, getting the PrintVis add-on for Microsoft Business Central is a fantastic option.
Instead of attempting to marry your accounting suite with an MIS, PrintVis can easily be purchased in Microsoft AppSource.
By embracing Print MIS and ERP systems, print manufacturing companies can unlock numerous benefits, including streamlined operations, improved productivity, enhanced customer satisfaction, and sustainable growth.
Closing Thoughts
At Sabre Limited, we are experts in manufacturing. We stand among the best Microsoft Dynamics manufacturing partners across North America. What sets us apart from our competitors is that we use fixed fees instead of time and material billing and we always put the customer first.
Our areas of expertise include:
If you’re interested in learning more about what Sabre Limited can offer, we’ve been dedicated to helping small to medium-sized manufacturers learn and adopt Business Central. Reach out, and let’s explore how we can contribute to the success of your manufacturing journey. We look forward to hearing from you.
